Accounts Payable Officer

Accounts Payable Officer

Ageas

Brussels, Belgium

Your function

To strengthen the team, we are looking for an Accounts Payable Officer. In this role you will report to the Head of Corporate Accounting. You will be part of a dynamic team which is working on general and reinsurance accounting. We are looking for a communicative, enthusiastic fast learner with good analytical skills. We will provide the necessary training and you will assist in improving the procurement and accounts payable processes and in the implementation of a new accounting tool, which will offer you a great development opportunity. You will have regular interactions and collaborate with various other internal departments in the Corporate Center as well as with the different budget owners.

The main responsibilities of this function are:

• Invoice processing and payments process
  • Process all incoming invoices in the accounting system (NetSuite) and ensure the appropriate approval process was followed;
  • Prepare and initiate all payments for all incoming invoices;
  • Close follow-up of the approval flows to ensure timely payments of the invoices and other payments;
  • Reporting on the status of the invoices and other payments (approval status, payment status,…);
  • Follow-up of all questions and requests relating to the invoice process coming from suppliers and purchasers.
• Expense note processing
  • Ensure the expense notes are correctly processed in the expense note tool (Rydoo);
  • Upkeep of the expense note tool;
  • Processing of the expense note costs in the accounting system;
  • Prepare and initiate all payments for all expense notes.
• Other
  • Continuing to improve the payment process;
  • Procedures/processes/systems: advising about procedures, processes and internal control measures to be used in the organization. Plays a pro- active role in changing and maintaining the used financial programs;
  • Supports the accountants with several tasks (NBB reporting preparation, booking bank statements, preparing cost reports).

Your profile

• Bachelor in accountancy;
• First relevant experience in accounting (preferably 3-5 years in accounts payable position);
• You are fluent in English. French or Dutch is a plus;
• Willingness to learn (follow in-house and external trainings…);
• Hands-on mentality;
• Ability to work independently;
• Attention to detail;
• Interpersonal relationship skills.

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