Finance Manager

Eastern Partnership Civil Society Forum

Brussels, Belgium

The Secretariat of the Eastern Partnership Civil Society Forum (EaP CSF) is looking for a full-time Finance Manager.

The Secretariat of the Eastern Partnership Civil Society Forum (EaP CSF Secretariat) is accepting applications for the position of Finance Manager, who will be responsible for the financial management of a large EU-funded project, which includes a sizeable Financial Support to Third Parties (FSTP) component. The role will be based in Brussels, Belgium.

Specific duties of the Finance Manager

The Finance manager carries out general and current monitoring of financial processes and manages the financial procedures of the project;
Monitors cash inflows and outflows;
When necessary and at the request of the Project Manager and/or Project Management Board (PMB) members, attends PMB meetings, has no voting rights, but answers questions related to the financial situation of the project;
Provides financial analysis for planning and decision-making of the Project Manager, Director of the EaP CSF and PMB;
Develops the project budget Amendment. Coordinates the Partner’s budget changes. Consolidates all budget changes and submits for final approval;
Works in close cooperation with the Project Manager and coordinates the Project's Financial Unit. Coaches, upon necessity, partner Finance Managers on financial issues;
Participates in procurement procedures, announcement of tenders, applications for hiring employees, upon necessity;
Prepares contracts and liaises with service-providers and consultants to ensure satisfactory delivery of services on behalf of EaP CSF;
Collects and verifies financial reports of partners' Finance Managers;
Collects information from partners and maintains the FSTP financial tracker;
Supports the local partners in the creation of a common fundraising and financing instrument;
Provides regular information on the financial status of the project to LA and Project Manager, PMB;
Suggests project partners on the improvement of the partners' financial procedures and processes;
Together with the EaP CSF Chief Financial Officer (CFO) collaborates with auditors to ensure that records and documents are prepared in compliance with EU regulations, local law, and internal regulations;
Collaborates with the accountant in the verification of project documents;
Prepares project financial reports, with all relevant supporting documents, as per donor requirements;
Processes a limited number of financial transactions, including invoices, and purchase orders, and submit for final approval to the EaP CSF Chief Financial Officer (CFO).

Required Skills and Experience

Bachelor's degree in Finance, International Management, Business Administration, International Affairs or other related field;
Demonstrated 5-years’ experience in budgeting and financial reporting for large projects with multiple partners;
Minimum 2 years of experience in administering Financial Support to Third Parties (FSTP);
In-depth knowledge of funding and procurement rules and requirements of the European Union;
Advanced Excel skills;
Strong ability to establish priorities, work within tight timelines and multi-task;
Ability to function effectively in a geographically dispersed team;
Ability to work under minimal supervision with high level of resilience;
Ability to exercise the highest level of discretion and confidentiality in carrying out the duties;
Good team player with strong inter-personal skills who thrives in a multi-cultural environment;
Sound coordination, administrative, networking, and collaborative skills;
Excellent knowledge of English. Knowledge of Russian, Belarusian or Ukrainian is considered a strong asset.

Desirable Skills and Experience

Knowledge and interest in the countries of the Eastern Partnership;
Experience working in countries with unfavourable environment for civil society;
Experience in setting up procedures and regulations in a project.

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