Purchase Assistant

Purchase Assistant

Vandemoortele

Ghent, Belgium

Your role

As a Purchase Assistant Ingredients, you offer full administrative support to the Purchasing Manager Ingredients & buyers for both our Plant-Based Food Solutions and Bakery business lines.

Your key responsibilities

• Input and maintenance of all data in SAP
  • You create, manage and maintain all ingredient Info records, Source lists, Price Conditions and contracts for all Bakery & PBFS production sites.
  • You check the Material Master after creating a new ingredient and communicate any changes;
  • You create new suppliers and maintain existing Vendor Master Data.
  • You ensure a good preparation of the annual vendor rating files for QA by downloading and processing the data in Excel.
  • You extract a blocked invoice list for all ingredient suppliers and examine each invoice, request a credit note if needed.
  • You extract an open contract list and follow up with the ingredient buyers.
• Start-up and follow-up of new/modified ingredients
  • You create and manage official requests through our SAP-CRM system and notify all parties involved when the set-up is complete.
  • You participate in follow-up meetings with various departments to discuss ongoing issues or any problems, etc.;
  • You follow up on the necessary administrative matters for the set-up/change of a (new) ingredient (NOVI code for trial order, contact with supplier, follow up on risk & scoop analysis, etc.);
  • You request and follow up on long-term supplier declarations from the supplier.
• Point of contact for production sites
  • You are the point of contact for problems related to sending out orders, order confirmations & deliveries; and if necessary have invoices drawn up for late deliveries.
  • You set up transfers between different production sites;
  • You’re willing to help with all kinds of related questions, e.g. reduction of minimum orders or other logistical issues.
• General (administrative) support
  • You are the owner of the Procurement Ingredients Hub and ensure all price agreements, contract confirmations and other documents are uploaded on Sharepoint and in SAP;
  • You review supplier contract confirmations and have them corrected if necessary;
  • You regularly update the purchasing manual on Sharepoint;
  • You extract data from SAP, powerBI and BW into excel and create relevant views via pivot for the team to support and improve data management within the team

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