Personal Assistant

Personal Assistant

Hydrogen Europe

Brussels, Belgium

Main responsibilities

• Support the c-level management (2 people) with the organization of their agenda, including scheduling meetings, appointments, and travel arrangements;
• Manage executives’ calendars, including scheduling meetings, appointments, and travel arrangements;
• Prepare and organize documents, reports, and presentations for meetings;
• Handle confidential information with a high level of professionalism and discretion;
• Act as a point of contact between executives and internal/external stakeholders;
• Assist in coordinating and executing company events and projects;
• Conduct research and prepare summaries to support decision-making;
• Monitor and manage email correspondence, responding on behalf of executives when appropriate;
• Perform general administrative duties, including expense tracking and office management tasks;
• Support the organization of travel requests and accommodation for the whole team.

Requirements and skills

• Proven experience as an Personal Assistant, Administrative Assistant, or similar role for at least 3 years;
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools;
• Excellent verbal and written communication skills in EN language, other languages are plus;
• Ability to handle sensitive information with confidentiality;
• Strong time-management skills and ability to work independently;
• Bachelor’s degree in Business Administration or a related field (preferred but not required).

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Administrator and Office      Assistant      Assistant and Administrator      On-site      Hydrogen Europe