General Manager Assistant & Management Officer

Eurofit Group

Zaventem, Belgium

Your Mission

As General Manager Assistant & Management Officer, you support our General Manager (~40%). As part of the Group HR Team, you oversee all internal communication needs (~30%) for international cooperation. In addition, you oversee the activities to facilitate the smooth running of our headquarters office with around 25 people (~30%).

Your Responsibilities

General Manager Assistant (40%)

Coordination of Board Events;
Coordination of Internal Events;
Completion of administrative tasks;
Organization and booking of travel arrangements;
Plan and coordinate corporate events, off-site meetings, & conferences;
Completion of a variety of administrative tasks for the company’s CEO;
Manage and prioritize the CEO's calendar, scheduling meetings, appointments, and travel arrangements;
Prepare and edit documents, reports, presentations, and communications for the CEO;
Ensure follow-up on action items from meetings, tracking deadlines and deliverables;
Handle sensitive information with the utmost confidentiality and discretion;
Act as a liaison between the CEO and other executives, employees, clients, and stakeholders;
Facilitate communication and collaboration across departments on behalf of the CEO;
Represent the CEO in internal communications when needed;
Offer solutions and strategies to streamline processes and improve efficiency.

Office Management (30%)

Oversee daily office operations to ensure efficiency and productivity;
Manage office supplies inventory and place orders as necessary;
Maintain a clean, organized, and well-functioning office environment;
Handle incoming and outgoing mail, packages, and deliveries;
Manage office files, records, and databases, ensuring accuracy and confidentiality;
Coordinate with vendors for office supplies, equipment maintenance, and services;
Oversee the maintenance of office facilities, ensuring repairs and upgrades are completed as needed;
Prepare and manage the office budget, including tracking expenses and ensuring cost-effective operations;
Conduct regular safety checks and emergency drills;
Greet and assist visitors, ensuring they are welcomed and directed appropriately.

HR - Internal Communication (30%)

You coordinate and publish a bi-monthly Company Newsletter (every two months);
Implement an internal communication strategy aligned with the organization's goals and culture;
Provide Internal Communication Announcement;
You follow up the projects regarding well-being, social engagement and environment.

Your Profile

You have a bachelor’s degree in communication, management, or similar;
You have practical work experience in an international business environment, automotive/supplier preferred;
You have a social & well-being mindset;
You have a high sense of confidentiality;
You have outstanding organizational, coordination, and planning abilities;
You have excellent communication skills;
You are flexible and solution-oriented;
You have a professional knowledge in MS Office, especially PowerPoint;
Experience with Canva is a plus;
You have professional knowledge of functionalities of social media platforms and tools;
Employer Branding knowledge preferred;
You have proficient command of English in spoken and written form;
Ability to travel (1 day/month average).