Senior Administrative Assistant

Senior Administrative Assistant

UCB - Union Chimique Belge

Braine L'alleud, Belgium

About the Role

As a Senior Administrative Assistant, you will act as a partner and anchor to the Head of Internal Manufacturing and his team. You will provide essential support to the executive in various administrative and organizational tasks.

You Will Work With

• Work in direct connection with the Head of Internal Manufacturing;
• Collaborate with the team members of the Internal Manufacturing department;
• Interact with other Administrative Assistants supporting various other departments to facilitate project progress and information flow.

What You Will Do

• Organize, coordinate and keep track of agendas and appointments in view of efficient time management and a well-balanced workload;
• Communicate directly on behalf of the managers with peers and other stakeholders;
• Research, prioritize, and follow up on incoming issues and concerns addressed to the managers;
• Prepare meeting agendas, documents, and files; take accurate meeting minutes and follow up on action items;
• Coordinate travel arrangements: Book flights, ground transportation, and hotel accommodations. Prepare comprehensive travel itineraries. Prepare related expense reports;
• Keep the manager well-informed of upcoming commitments and responsibilities;
• Monitor the department’s budget and manage invoicing processes;
• Engage with team members and plan team-building events.

Interested?

For this position, you’ll need the following education, experience, and skills:

• Bachelor’s degree;
• Minimum of 5 years of experience in an executive support role;
• Strong organizational and multitasking skills;
• Excellent communication, interpersonal skills and proactivity;
• Proficiency in Microsoft Office Suite;
• Fluent in English and French.

Apply Now

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Administrator and Office      Assistant      Assistant and Administrator      On-site      UCB - Union Chimique Belge