Project Assistant

Uni Systems

Brussels, Belgium

Description

At Uni Systems, we are working towards turning digital visions into reality. We are continuously growing and we are looking for a Project Assistant to join our UniQue team!

What will you be bringing to the team?

Provide comprehensive administrative and project support, specifically in the use of the project management toolset:
- ServiceNow project management tools;
- Reporting using the Agency Business Intelligence Tools;
- Enterprise Resource Management Tools (Oracle-based financial systems).
Process electronic purchase requests into financial control systems as required;
Drafts and consolidates documentation for Project Boards, Service Life-Cycle Management Board and other P3M-related meetings;
Assist with new projects' initiation, planning, resourcing and cost estimation;
Assist with project-related data entries, data quality assurance and report generation;
Assist with cross-project coordination;
Support to development of new P3M processes/tools or tool-related procedures;
Follows the quality reviews;
Monitors progress;
Contributes to establishing project quality and performance criteria;
Act as a POC for staff requests related to equipment. Maintaining and tracking stock for IIT equipment and related assets.

Requirements

What do you need to succeed in this position?

Bachelor's level degree in a relevant field;
At least 4 years of recent experience in administrative work, that includes project support;
Experience in the use of Project Management, and Resource Management tools (Service Now and Oracle ERP);
Excellent knowledge and experience in the use of Microsoft Office packages (SharePoint, Word, Excel, PowerPoint and Access or other database applications);
Active NATO or EU-level security clearance;
Fluency in English.

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