Secretary

Euroclear

In this role you will be providing crucial administrative and secretarial support to 2 members of the Senior Leadership Team of the RCPA division.

Handle the agenda of the Management Team members, coordinate internal and external meetings, conferences and prepare presentations.
Book business travels and follow up on expenses in line with travel policies.
Coordinate team building events in collaboration with the Executive Assistant of the Head of Division.
Screen calls and handle confidential matters.
Use an array of business software applications (e.g., word processing, presentation and spreadsheet).
Connect with collaborators at all levels inside and outside of the organization.
Functional reporting line to the Executive Assistant of the Head of Division.
Work together with the other Divisional secretary on the onboarding of newcomers & movers (PCCO tasks, updating mail groups and Org chart).
Assist in preparation & creation on the RCPA SharePoint of divisional communications (announcements, people information, …).

A bachelor or master's degree and at least 2 years of experience as a Secretary/Personal Assistant of senior managers.
Proactive attitude in scheduling (recurrent & ad hoc) meetings and workshops.
Efficient interpersonal skills, and the ability to work independently in a multifaceted environment on multiple tasks and under tight deadlines and know how to prioritize.
Strong (personal) organizational skills.
Strong communication skills in English.
Ability to transmit information clearly and transparently.

Able to play around with different software packages of Microsoft Office (Word, Excel, and PowerPoint).
Willing to learn programs and tools used in Euroclear.
Able to provide minimal technical support for setting up hybrid meetings.
Positive and flexible.
Discrete, as you will be exposed to sensitive materials and personal information.
Tactful towards direct colleagues and within the organization.
Interested in learning and seeking new responsibilities as role and experience grows.

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