Finance & Administration Officer
Practitioners' Network for European Development Cooperation
Brussels, Belgium
JOB DESCRIPTION
The Finance and Administration Officer works under the supervision of the Coordinator and collaborates closely with the Finance & Administration Officer. This is a part-time role.
Tasks and Responsibilities
Financial and budgetary management:
- Support the Presidency in the preparation of budget plans for the PN;
- Administrative support in procurement of goods and services for the PN;
- Managing contracts with third parties;
- Process payments;
- Prepare and provide monthly data and information to the Presidency and Steering Committee on the financial situation and budget execution;
- Prepare and produce annual financial reports;
- Maintain a single accounting ledger containing a statement of income and expenditure;
- Maintain an up-to-date inventory list of assets;
- Organise the annual audit of accounts and discharge of the Presidency;
- Publish the PN’s audited accounts and deposit them with the Belgian Registry of the Commercial Court;
- Ensure publications in the Belgian official Gazette in line with legal requirements (e.g. annual accounts, changes in Articles of Association, changes in the governing body…).
PN Administration:
- Maintain the legal, financial and accounting documents repository in the member area of the PN website up to date;
- Administrative support to PN events and activities under the responsibility of the Coordination and/or Presidency as needed.
Qualifications
- Completed education at Bachelor level in a relevant field (e.g. accountancy, finance, business administration);
- At least 3 years of professional experience in financial and budgetary management;
- Good knowledge of the functioning of the European Union and its development cooperation policies;
- Experience in working in or for a network is an asset;
- Fluency in English and good working knowledge of French;
- Proficiency in Microsoft Office applications;
- Structured, with solid organisational skills;
- Proactive and creative individual, independent and autonomous way of working;
- Strong team player.
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