Finance & Administration Officer

Practitioners' Network for European Development Cooperation

Brussels, Belgium

JOB DESCRIPTION

The Finance and Administration Officer works under the supervision of the Coordinator and collaborates closely with the Finance & Administration Officer. This is a part-time role.

Tasks and Responsibilities

Financial and budgetary management:

Support the Presidency in the preparation of budget plans for the PN;
Administrative support in procurement of goods and services for the PN;
Managing contracts with third parties;
Process payments;
Prepare and provide monthly data and information to the Presidency and Steering Committee on the financial situation and budget execution;
Prepare and produce annual financial reports;
Maintain a single accounting ledger containing a statement of income and expenditure;
Maintain an up-to-date inventory list of assets;
Organise the annual audit of accounts and discharge of the Presidency;
Publish the PN’s audited accounts and deposit them with the Belgian Registry of the Commercial Court;
Ensure publications in the Belgian official Gazette in line with legal requirements (e.g. annual accounts, changes in Articles of Association, changes in the governing body…).

PN Administration:

Maintain the legal, financial and accounting documents repository in the member area of the PN website up to date;
Administrative support to PN events and activities under the responsibility of the Coordination and/or Presidency as needed.

Qualifications

Completed education at Bachelor level in a relevant field (e.g. accountancy, finance, business administration);
At least 3 years of professional experience in financial and budgetary management;
Good knowledge of the functioning of the European Union and its development cooperation policies;
Experience in working in or for a network is an asset;
Fluency in English and good working knowledge of French;
Proficiency in Microsoft Office applications;
Structured, with solid organisational skills;
Proactive and creative individual, independent and autonomous way of working;
Strong team player.

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