(Senior) Grant and Finance Officer
(Senior) Grant and Finance Officer
ILGA-Europe - European Region of the Lesbian, Gay, Bisexual, Trans and Intersex Association
Brussels, Belgium
Deadline to send applications: Wednesday, May 8th, 2024 (23:59 CEST).
ABOUT ILGA-EUROPE
ILGA-Europe is a driving force for political, legal and social change at European and Central Asian level. Our vision is of a world where dignity, freedoms and full enjoyment of human rights are protected and ensured to everyone regardless of their actual or perceived sexual orientation, gender identity, gender expression and sex characteristics. ILGA-Europe are comprised of over 700 member organisations throughout the European and Central Asian Regions. From Iceland to Turkey and Kyrgyzstan to Malta, we work together with extraordinary activists to bring about real change for LGBTI people across Europe.
As (Senior) Grants and Finance Officer, you will be responsible for providing financial and administrative clerical services for the organisation, and your objective will be to ensure effective and accurate financial operations and implementation of projects throughout Europe and Central Asia. You will also be responsible for the financial management and implementation of many of ILGA-Europe’s re-granting mechanisms, including providing capacity building, support and coaching to grantees on financial management, monitoring expenditures and reviewing financial reports, providing feedback. You will also be in charge of tracking the costs, ensuring eligibility and reporting on some of ILGA-Europe’s projects and programmes, and will be responsible for elements of internal controls, incl. procurement.
MAIN RESPONSIBILITIES
1) Re-granting
- To ensure smooth and effective financial management of sub-grants awarded by ILGA-Europe: supporting the design of calls, assessment of proposals, contracting grantees, building understanding of their operations and relationships with them, providing support on their financial management, verification of their reports to ensure that grantee expenditures are in-line with rules, regulations and internal control processes;
- You will also make sure the overall financial management of re-granting programmes is smooth and effective, incl. through: proper compilation and filing of grants-related information, documentation and reporting, developing and overseeing grant processing timelines, providing periodical reconciliations of financial information related to re-granting;
- To support the strengthening of the LGBTI movement in the region through enhancing the capacities of grantees in relation to compliance and financial management, and their ability to retain and manage external funding: designing and delivering trainings, webinars, written and visual materials, one-to-one coaching and support.
2) Compliance, financial operations and reporting
- To assist with ensuring that ILGA-Europe complies with rules and regulations of our institutional funders and overall financial management principles: carrying out financial operations and controlling/reviewing financial documents, supporting the Finance team with year-end reconciliations and auditing processes, compiling periodical reporting and supporting documents. This will also include assisting with administration and processing of expense reports and invoices, compiling documentation (financial information, expenses, deliverables), liaising with service providers and consultants when needed;
- To assist with book-keeping and record-keeping, incl. recording sales, purchases and cash movements in accounting software (Winbooks), and performing book-keeping reconciliations and checks;
- To assist with development of funding proposals, budget monitoring and verifying the financial reports of ILGA-Europe to a range of funders: preparing budgets for grant applications (incl. in cooperation with various partners), managing and controlling expenditures, periodical reconciliations, expense verifications and report preparation.
SKILLS & EXPERIENCES
At ILGA-Europe we understand that not all individuals have the same opportunities to engage in paid work within the LGBTI movement, and value the experience brought in from other areas of work and life. To fit this role well, you should be strongly committed to working for human rights and equality, and have competencies and demonstrated experience in:
- Managing grant-making (or re-granting) programmes from a financial compliance perspective, and/or managing and implementing project budgets in accordance with grant requirements. Familiarity with EU and US compliance regulations is desirable;
- Implementing basic internal control processes and procedures;
- Processing and verifying financial documents, specifically to ensure that they fulfil financial requirements, and related financial administrative tasks;
- Building relationships and working with other people, both within the ILGA-Europe team and externally, particularly in the context of ensuring their work complies with financial rules and regulations.
The ability to communicate clearly and effectively in both English and Russian (written and spoken) is a requirement for this position. By this, we mean the capacity to explain complex issues concisely and clearly for diverse audiences in English and Russian.
We offer an open-ended full-time position with an entry salary between 55.702 € and 62.843 € depending on the level of experience.
For more information about the employment package and conditions, please visit: https://www.ilga-europe.org/job-opportunities/grants-and-finance-officer/.
Non-EU citizens and individuals who do not have an EU work permit can apply. We manage the procedure and cover all the costs related to obtaining a work permit.
Applications
Deadline to send applications: Wednesday, May 8th, 2024 (23:59 CEST)
The application form is available here. Please do not submit any other documents as these will not be reviewed. Please submit an electronic version of the application form by e-mail to: recruitment@ilga-europe.org.
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