Office Manager, EU Office

Oxfam International EU Advocacy Office

Brussels, Belgium

Closing date: 6 MAY @ 23:59 GMT/BST/EAT
Interviews: week of 20 May
Ideal starting date: 1 July 2024
Contract: 0,6 FTE, 1 year with option for permanent contract
One Oxfam Grade: C2

Salary and benefits: Annual gross salary of 63,353 euros. Benefits include (but not limited to): 25 days holiday (plus public holidays) if working full-time; pension scheme; life assurance cover; travel and personal accident policy; representation allowance; workplace counseling service.

Oxfam International is unable to guarantee the obtaining of a work permit for the role. Candidates must have and be able to retain the legal right to work in Belgium. We are not able to support the relocation of a candidate to take up the position in this Oxfam location.

Flexible working: Flexibility is key to how we work within Oxfam, so we’re open to talking through the type of working arrangements that might work for you. This role, like any other role in the EU office, is partially home-based (max 1 day a week). We support (limited) remote working, and we offer a budget for home office setup.

Our commitment to diversity and inclusion: We are committed to ensuring diversity and gender equality within our organization. Within the EU office, we are actively looking for colleagues with roots in the Global South and colleagues from Central and Eastern Europe, and we are committed to provide reasonable accommodations for candidates with disabilities and/or neurodiversity.

The Role

Oxfam International is looking for an Office Manager for the EU Advocacy Office in Brussels, Belgium. This role is a key position within the EU office, responsible for managing and overseeing all internal operations such as finances, administration, legal issues, and HR. The Office Manager is the main contact person for all internal and external service providers and manages these relations in an effective way. The Office Manager is also overseeing the work of the small EU admin team (3 other people) and ensures, together with the Head of Office, that the EU Office is running smoothly and is a welcoming, efficient and feminist place for the 30+ Oxfam colleagues working there.

Who we’re looking for

We are looking for a new colleague who has highly developed interpersonal skills and both an ability and a desire to work well as part of a team. Our ideal candidate has excellent written and verbal communication skills in both English and French. They should also have relevant experiences in managing a diverse range of admin tasks in a medium-sized office (20+ colleagues), experience in relationship management, and a thorough understanding of Belgian laws, rules and procedures on human resources and the non-profit sector. Finally, we are looking for a new colleague who is self-aware and adheres to Oxfam’s feminist principles.

Read here the full job description.

What we offer

This role will give you an opportunity to manage a wonderful small team of knowledgeable admin colleagues, and contribute to making the Oxfam EU office a great place to work. At Oxfam, we believe that every aspect of our work can lead to a positive outcome. If you have the same opinion, together with the ability to meet the challenges involved, this role offers scope for immense personal fulfilment – as well as outstanding opportunities to develop your career.

Oxfam is committed to providing a fair compensation package and to providing a flexible, supportive, working environment.

The gross salary is € 63,353 per annum based on a 36-hour week, together with contractual benefits of 25 days holiday per annum and local public holidays (salary and holidays will be prorated to accommodate the offer of 0.6FT); Life insurance at 1 or 2 x salary; 6 per cent employer contribution to the Complementary Pension Scheme with company NN Insurance Belgium.

You will receive a representation allowance and a transport allowance.

How to apply

Please upload an up to date CV and a cover letter (max. 1 page), clearly explaining your suitability against the essential criteria in the job profile.

Kindly note that only shortlisted candidates will be contacted - usually within 2 weeks of the closing date.

To submit your application please use the ''Apply Now'' button below. If you have any questions about the job, please contact eu@oxfam.org or if you need any assistance with submitting your application via Box, please contact recruitment@oxfaminternational.org.

About us

Oxfam is a global movement of people working together to end the injustice of poverty.

That means we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves, and for others. We take on issues like land rights, climate change and discrimination against women. And we won’t stop until every person on the planet can enjoy life free from poverty.

We are an international confederation of 21 organizations (affiliates) plus the Oxfam International Secretariat, working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.

All our work is led by our core values: Empowerment, Accountability, Inclusiveness, Courage, Solidarity and Equality.

Our commitment to equality and diversity

At Oxfam we recognize that there is no economic, social, and environmental justice without gender justice. Feminist principles guide all our action and interaction.

We are committed both to promoting equality and diversity within the organization and to Equal Opportunities in employment. We believe in equality of opportunity regardless of race or racial group (including colour, nationality, ethnicity, national origins), religion or belief, age, disability, sexual orientation, sex, gender re-assignment and gender identity, marriage and civil partnership, and pregnancy, maternity and paternity. All employment decisions are made entirely on merit.

Our Commitment to feminist principles

As Oxfam, we have committed to using feminist principles to guide our work and to support us in our journey to live our values every day. Through engagement with feminist principles we want to create an accountable Oxfam. Take a look at our feminist principles here.

Our commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam International Secretariat also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, if a job applicant has been employed by another member of the scheme, we will request information from that organization about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

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