Executive Assistant

Executive Assistant

UCB - Union Chimique Belge

Brussels, Belgium

You will act as a partner and anchor for the Executive Vice President, optimizing their efficiency, developing and applying best practices, and ensuring quality, responsiveness, efficiency, accuracy, and responsible cost management. It is crucial to proactively anticipate the Executive Vice President’s business needs, while demonstrating a keen interest and enthusiasm to learn, understand, and support the work of the EVP and their team.

What You Will Do

• You will learn and anticipate the needs and priorities of the Executive Vice President and their team.
• You will be responsible for managing agendas, correspondence, and information requests.
• You will organize meetings, events, and business trips.
• You will in a timely matter create, review and manage documents, including PowerPoint presentations and monthly reports.
• You will oversee expenses and expense reports.
• You will foster team engagement and represent the communication center of the Patient Supply.
• You will connects the dots between information learned from emails, LT meetings and other discussions, and develop insightful proposals and solutions.

Interested?

For this role, we are looking for the following education, experience, and skills:

• Significant experience as an assistant to executive leaders with self-confidence and self-awareness.
• Knowledge of UCB, its colleagues, and organization.
• Fluent written and spoken English and French.
• Excellent planning and organizational skills.
• Effective communication skills and working relationships with senior management and assistants.
• Resilient and flexible with the ability to adapt to priorities, changes and challenges.
• Proficiency in the Microsoft 365 suite and quick adaptation to new systems.

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