Finance Assistant

Eastern Partnership Civil Society Forum

Brussels, Belgium

The Eastern Partnership Civil Society Forum is recruiting a Finance Assistant. The role will report to the Chief Financial Officer. Deadline for application is 10 February.

Overview of the role and main objectives

Assisting the Finance Department to ensure the smooth running of the day-to-day financial activities of the organisation, in accordance with established policies and procedures.

Duties and responsibilities

Process all day-to-day financial transactions, including invoices, purchase orders, expense reimbursements of the Secretariat and its staff;
Check bills and invoices before payment to ensure that documents are accurate and complete, that budget coding is correctly recorded and that policies and guidelines including specific grant/donor requirements are followed;
Review and prepare all payment requests and expense reports for the accuracy and completeness before verification by the Chief Financial Officer;
Maintain the financial filling system in an organised, complete and efficient manner;
Support with drafting template contracts, check proofs of delivery;
Assist with preparation of consultancy/ vendor invoices;
Prepare monthly submissions to the accountant for bookkeeping;
Support the Chief Financial Officer in preparation of any financial documents;
Managing petty cash;
Support with per-diem payments and reimbursements for participants to EaP CSF events;
Support with preparation of documents for the audits;
Support the Membership and Governance Manager and Grants & Advocacy Officer in checking financial reports related to FSTPs;
Work closely with other team members including Event Officer to provide support and financial information as needed for performing various tasks and activities of the Forum;
Perform any other duties that may be assigned or required.

Qualifications

Bachelor’s degree in Business, Accounting, or any relevant field. Specialised academic certificates or training certificates will be considered as an added advantage;
2 years’ experience in the field of financial role preferably in the NGO or accounting sector;
Knowledge of financial systems and procedures;
Strong organisational and multitasking abilities;
Proficient in Microsoft Office Suite;
Good team player with excellent communication and interpersonal skills who thrives in a multi-cultural environment;
Excellent oral and written communication skills in English;
Good oral and written communication skills in French are considered an asset;
Ability and willingness to travel in EU and EaP countries as required;
Holding the legal permission to work in Belgium (the Secretariat is not in the position to assist with obtaining the permission to work in Belgium).

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