Administrative Assistant

argenx

Gent, Belgium

We are currently hiring a driven and well-organised Administrative Assistant to support our fast growing teams. You will be supporting our Quantitative Sciences team and BIS. In your role, you will be part of an Admin team working closely together and supporting each other.

The position will have the following key responsibilities:

Calendar management; assisting in organizing meetings in various calendars
Liaise with the teams including scheduling meetings, handling logistics (sending materials for review prior to the meetings, distributing notes and preparing presentations and overviews)
Organizing F2F meetings from A to Z in a national and international location
Acting as the liaison between different functional areas
Support with onboarding new starters (contacting IT, ensuring set up, credit card request etc
Manage invoices, purchase orders and expenses
Keeping org charts and distribution lists up to date
Support the team in booking travel arrangements for internal and external stakeholders in line with the company’s travel policy (flight & hotel booking, conference registration, apply for visas …)
Provide support to other employees and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.

Desired Skills and Experience:

Bachelor degree in administration is a minimum
5 years of relevant experience in administrative support
Hands-on approach and can-do attitude
Ability to take initiative, being highly proactive and make decisions
Driven to work collaboratively and cross-functionally
Excellent organizational skills and ability to prioritize as well as being flexible
Being a teamplayer and a good communicator is key
High level of professionalism, discretion and confidentiality
A creative mind with an ability to suggest improvements
Knowledge of office administrator responsibilities, systems and procedures
Experience working in a biotech/pharma environment is a plus. If not, willing to familiarize with this exciting and specific environment
Proficiency in MS Office
Excellent written and verbal communication skills
Fluent in English
Belgium-based candidate as this position requires regular onsite presence in Ghent