Office Manager

spiritsEUROPE

Office Manager

spiritsEUROPE

Brussels, Belgium

spiritsEUROPE (www.spirits.eu) is looking for an experienced, ambitious and motivated candidate to fill the position of Office Manager in its Brussels-based Secretariat (starting date: 15 March). He/she will be responsible for:

Office management

  • Maintaining an effective and pleasant office environment;
  • Organising supplies and equipment, and any necessary works and repairs;
  • Managing contracts and price negotiations with office vendors and providers;
  • Liaising with the social secretariat, landlord, insurance companies, and facility management vendors, including cleaning, catering;
  • Coordinating with IT experts on all computers, laptops, software, etc.

Bookkeeping

  • Preparing and transferring data to the organisation’s accountant, and coordinating with the auditor at the time of the annual audit;
  • Invoicing and following up subscriptions to members, and fees for various events;
  • Making all online and manual payments;
  • Managing the office ‘General & Administrative’ budget & provide administrative support;
  • Scheduling and organizing in-house and/or off-site meetings, travel and appointments;
  • Updating members contacts (database & mailing lists);
  • Organising publications in the Official Journal, updating the EU Transparency Register.

Qualifications

  • Management skills to ensure the smooth running of the office;
  • Ability to take control of office procedures and administration duties;
  • Expertise in organising meetings and appointments;
  • Experience with a variety of office software (email tools, databases);
  • At least five years’ experience in a similar job;
  • Fluent English/French speaker. Proficiency in Flemish will be a bonus.

The successful candidate will report directly to the Director General. Salary negotiable commensurate with the importance of this position. Ideally, the candidate would be available to take up this position as from mid-March 2020.

spiritsEUROPE’s mission is to represent the interests of the European spirits sector – producers, importers and distributors. Its membership includes 31 associations and 10 leading international companies.

Please click on this link to submit your application with a letter of motivation and CV addressed to the Director General by 25 February 2020.

Don't forget to mention BrusselsJobs when applying.

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© EuroJobsites 2020

EuroJobsites is a registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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