Administrative Assistant

Kellen

Administrative Assistant

Kellen

Brussels, Belgium

Kellen is the leading professional services firm dedicated to creating, managing and advising EU and global trade associations and interest groups.

Kellen is currently looking for an Administrative Assistant.

Job description

To support Client teams in the day-to-day management of trade associations in the food and energy sectors:

  • Provide complete administrative/secretarial/organizational support:
    • Managing incoming and outgoing communications (e-mails, paper correspondence, phone calls);
    • Participating in conference call and meetings and taking notes;
    • Maintaining internal lists and databases;
    • Updating websites.
  • Preparing and sending out surveys, newsletters, event invitations, registration forms;
  • Ensure financial support and administration to client operations:
    • Calculating membership fees;
    • Invoicing and verification of expenditures;
    • Process payments and report on receivables;
    • Preparing quarterly financial updates.
  • Organize, prepare and assist in meetings/events:
    • Searching and selecting event location;
    • Negotiating contract with hotels/event venues and other suppliers;
    • Act as main person of contact for all logistics: deal with participants registrations, questions and follow up on registration fees payment;
    • Dealing with logistics (such as badges and event documents, shipment of event material) and providing on-site support (registration desk, overall supervision of meeting room set-up and catering service).

Profile

The ideal candidate would need to:

  • Have a Management Assistant background or education and have 5 years relevant professional experience working in English. Working experience with international or European associations is a plus;
  • Possess strong numerical and analytical skills;
  • Have excellent organisational and communication skills;
  • Be fluent in English and in an additional European language;
  • Have strong computer skills (MS office, website management, social media, online survey or online event registration tools);
  • Proficient with most common website CMS like drupal, word press, jomla or others;
  • Proficient with online tools for email marketing services, event registration, survey, etc.;
  • Have the ability to work within a team and autonomously;
  • Have the ability to manage time and prioritise workload;
  • Be flexible, stress resistant, proactive and easily fit into a multi-cultural team.

We offer

  • An attractive base salary and remuneration package commensurate with experience;
  • An international working environment with a leading firm;
  • Continuous training and professional development.

Application process

Send CV and covering letter by e-mail to: Bénédicte Lambert (ref: vacancy assistant October 2019): recruitment@kellencompany.com. The position is available for immediate start. For more information on Kellen: http://www.kellencompany.com/brussels

Kellen will ensure that candidate’s personal data are processed as required by Regulation (EU) 2016/679 (GDPR) on the protection of natural persons with regard to the processing of personal data and on the free movement of such data.

Don't forget to mention BrusselsJobs when applying.

Share this Job

More Job Searches

Belgium     Administrator and Office     Assistant     Assistant and Administrator     Kellen    

© EuroJobsites 2019

EuroJobsites is a registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

Newsletter | Recruit | Advertise | Privacy | Contact Us

© EuroJobsites 2019

EuroJobsites is a registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

This website uses cookies to make your experience better. Continued use of this website means you accept our cookie policy.  Accept Cookies