Administrative Assistant

CEPS - Centre for European Policy Studies

Administrative Assistant

CEPS - Centre for European Policy Studies

Brussels, Belgium

About us

Founded in Brussels in 1983, CEPS (Centre for European Policy Studies) is a leading think tank and forum for debate on EU affairs, which has been consistently ranked among the top 10 world’s best think tanks. CEPS’ distinguishing features include its strong in-house research capacity and an extensive international network of partner institutes. CEPS’ funding comes from a variety of sources, mainly research grants, public procurement, but also from membership and conference fees.

We have an immediate vacancy for Administrative Assistant.

Main tasks

  • You will give administrative support to the CEO: managing external correspondence via email and phone, arranging meetings & travel, maintaining the agenda;
  • You will assist with updating the CEPS database in CiviCRM;
  • You will post all events on the CEPS website;
  • You will book hotels and travel for projects;
  • You will assist in the organisation of meetings or events (hotel bookings, registration, other preparatory tasks);
  • You will help the Membership Coordinator with the follow-up of the membership administration;
  • You will have the following receptionist duties: picking up phone calls and transferring them to the right person, welcoming people, handling outgoing mail.

Your background and qualifications

  • You have native-standard English (working language) and good knowledge of French and/or Dutch;
  • You are able to work with MS Office (Word, Excel, PowerPoint);
  • You have knowledge of InDesign and website posting;
  • You have experience of working with a database management system.

Your profile

  • You are able to work in a research environment involving junior and senior colleagues and can organise your own activities;
  • You are able to handle stress, respect deadlines and are able to juggle multiple tasks and changing priorities;
  • You are flexible and customer-oriented (internal and external customers);
  • You are accurate, efficient, discrete, able to multi-task and work independently;
  • You enjoy teamwork and are open to giving and receiving feedback;
  • You have experience of at least three years in a similar position.

What CEPS can offer

We offer full or part-time (80%) employment for 1 year. The contract is renewable. The salary will be in accordance with your previous experience as well as the CEPS salary scale. We also offer a benefits package (group & hospitalisation insurance, meal tickets, public transport reimbursement, 20 days legal holiday entitlement per year plus additional days when CEPS is closed during the Christmas-New Year period). We would like the preferred candidate to start her/his activities as soon as possible.

Career development prospects

CEPS offers a Learning and Development Programme for all staff to develop the necessary skills for their position.

More information

Further information about the position can be obtained from Els Van den Broeck, Project Development & HR Coordinator, els.vandenbroeck@ceps.eu.

Application and deadline

Applications should include a one-page letter of motivation, indicating your salary expectations, and a curriculum vita, in English. For the CV, please use the Europass template (https://europass.cedefop.europa.eu/). They should be e-mailed to applications@ceps.eu by 24 May 2019 with “Administrative Assistant May 2019” in the subject line.

Don't forget to mention BrusselsJobs when applying.

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© EuroJobsites 2019

EuroJobsites is a UK registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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