Office Manager

UNA Europa -  University Alliance Europe

Office Manager

UNA Europa - University Alliance Europe

Brussels, Belgium

Seven leading research universities have joined forces to create UNA Europa, a unique alliance aiming to create a truly inter-university environment. The partners formally established UNA Europa as a non-profit association under Belgian law (asbl/vzw) on 1 February 2019 to ensure the success and sustainability of the alliance. The objectives of the association are inter alia to promote cooperation between the university partners, to create a culture of excellence in education and research and to contribute to the development of the European Higher Education Area and the European Research Area.

We are now seeking a part-time Office Manager to help set up and coordinate the daily administrative duties and procedures of the newly established office in central Brussels.

Role and responsibilities

  • Day-to-day oversight of finances, including processing payments and invoices, supporting budget preparation and reports on accounting and liaison with Accountant;
  • HR administration e.g. liaison for payroll, holidays and social security;
  • Oversight of legal compliance, including health & safety and data protection;
  • Logistical assistance in organizing meetings of Board of Directors and General Assembly;
  • Management of office supplies and relationship-building with local suppliers;
  • Other office management tasks.

Profile and skills

  • 5 to 8 years of relevant work experience in a similar role;
  • Relevant education, training or professional qualifications in finance and administration;
  • Excellent command of MS Office, especially Excel, Word and PowerPoint;
  • Spoken and written language proficiency in English, Dutch and French; other languages a bonus;
  • Ability to work independently, as well as part of an international team;
  • Excellent organizational skills and an eye for detail;
  • Flexibility, enthusiasm and eagerness to learn for working on a variety of tasks;
  • Strong interpersonal skills, including discretion.

What we offer

  • Part-time (0.5 FTE) contract of unlimited duration under Belgian law and attractive salary package in line with experience and skills;
  • Additional benefits, including extra-legal holidays, meal vouchers, Group insurance and Hospitalization insurance policies;
  • Enjoyable work environment in a newly established international office.

How to apply

  • Candidates who wish to apply for the position should submit the following information:
  1. Application letter, explaining your strengths as a candidate and why you are interested in the position;
  2. A current CV, no longer than two pages.

Please send your application to Ms. Emily Palmer (emily.palmer@una-europa.eu).

Deadline for application: 3 June 2019

Tentative interview date: 14 June 2019

Tentative starting date: August/September 2019

Don't forget to mention BrusselsJobs when applying.

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© EuroJobsites 2019

EuroJobsites is a UK registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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