Finances and Administration Officer

IFSBH - International Federation for Spina Bifida and Hydrocephalus

Finances and Administration Officer

IFSBH - International Federation for Spina Bifida and Hydrocephalus

Brussels, Belgium

Reports to‚Äč: Secretary General Member of the Management Committee
Nature/Hours: Full time (negotiable)

International Federation for Spina Bifida and Hydrocephalus (IF) is an international non-governmental organisation uniting persons with spina bifida and/or hydrocephalus, their families, professionals and supporters.

IF is currently recruiting a Finances and Administration Officer for the office in Brussels. The purpose of the job is to enable the office to run smoothly and efficiently at all times, so that the International Federation can maximize its opportunities and senior staff are supported to deliver their work effectively.

Main Duties:

Financial mgmt:

  • To prepare and monitor budgets with relevant staff (project, organisation);
  • To handle invoices, reimbursement requests and credit card reconciliations (from receipt of related document to payment and input in appropriate files);
  • To liaise with the external accountant and auditor as required. With the accountant, on a bi-monthly basis minimum for the preparation of financial reports to be used for monitoring of budgets and for reporting to leadership;
  • To report to the Board of Directors on the finances of the association when called upon.

Office mgmt:

  • To handle service providers (procurement, review of current service providers, contact point for queries, cleaning);
  • To handle relations with the landlord;
  • To ensure availability of office supplies at all times to the team;
  • To ensure the well-functioning of the ICT infrastructure available at the office.

Admin:

  • To manage general correspondence and communication (physical and digital – info@account) as necessary;
  • To provide administrative and logistical support to staff members and for events organised by IF, including booking flights, negotiating with hotels and making other arrangements.

HR mgmt:

  • To support Secretary General in line management and supervision including monthly 1-1 sessions to ensure the development, wellbeing and effective performance management of all staff;
  • To maintain (review and implement) the work regulations of the association;
  • To develop individual team members’ development plans;
  • To manage team holiday requests and individual sheets;
  • To handle payroll, together with the Secretary General;
  • To handle medical secretariat requirements;
  • To develop and maintain a timesheet system for recording the team’s time on the different projects.

Association mgmt:

  • To ensure legal compliance to Belgian law, IF’s statutes and internal rules, together with the Secretary General;
  • To develop guidelines and procedures when required;
  • To assist the Secretary General with statutory meetings (agendas, logistics and minutes);
  • To assist the Secretary General in managing IF’s membership.

What we offer:

  • Work in a small team in an informal setting in our Brussels office;
  • Space to learn, grow and assume more responsibilities in the future;
  • A monthly gross salary for a FTE of around 2700€ (following B1b of PC 329);
  • Lunch vouchers, reimbursement of public transport, holiday pay and end-of-year bonus.

To apply, submit a recent CV accompanied by a cover letter and contact details of two reference persons to jobs@ifglobal.org, indicating in the subject line “Finance and Administration Officer”. Deadline for applications is 20 March. Interviews will be held the week of 25 March in Brussels.

Don't forget to mention BrusselsJobs when applying.

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© EuroJobsites 2019

EuroJobsites is a UK registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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