Finance Coordinator

Finance Coordinator

CONCORD - European NGO Confederation for Relief and Development

Brussels, Belgium

Main responsibilities and tasks

For the next 3 EU presidencies, (21 months in total) CONCORD will be part of an EC-funded presidency project. As CONCORD integrates this new source of funding to its current resources which include an operational grant from the European Commission, we are looking for the additional support of a Finance Coordinator to effectively implement and monitor this budget line alongside our other funding streams.

As CONCORD’s Finance Coordinator you will be part of the Resources Team currently comprising our Head of Resources, our Events & Procurement Officer and our Accountant.

With the support of the Head of Resources and the oversight of the Director, you will be responsible for accurately maintaining CONCORD’s financial records pertaining to this project, elaborating and monitoring the project budget line in conjunction with our other funding streams, ensuring that there is no risk of double funding and producing the necessary reports for our different donors and stakeholders so that we meet all our statutory, contractual and legal obligations. You will also ensure that CONCORD’s financial procedures and systems are correctly applied with respect to this project and that the Director and staff are regularly and adequately informed of the project’s budgetary situation.

Full Job Description

  • BUDGET MANAGEMENT AND FINANCIAL COORDINATION
    • Oversees all book-keeping relevant to the project, reviewing the source documentation and making relevant adjustments in compliance with our internal rules and legal obligations;
    • Elaborates the project’s budget and forecasts resource allocation in conjunction with CONCORD’s other funding streams;
    • Monitors the diverse budget lines to ensure there is no risk of double funding with the help of our Budget Tracking Tool system;
    • Gathers and retrieves financial data as required for our budget planning and tracking; verifies that all income and expenditure is being accurately encoded and that the data compiled is complete;
    • Generates quality information and analysis when needed to support and inform the organization’s decisions relative to this project;
  • FINANCIAL REPORTING
    • Updates and maintains the project’s reporting templates and tools in compliance with our contractual obligations;
    • Coordinates, prepares and generates the project’s financial reports with the support of the HoD, reviewing financial performance against budget and providing analysis/commentary when necessary for staff, management and our governance bodies;
  • FINANCE PROCEDURES & WAYS of WORKING
    • Reviews and develops new finance systems, policies and procedures as relevant to CONCORD’s structure and the specificities of the presidency project;
    • Ensures that these systems are understood and followed by staff (Budget Tracking Tool, Purchase Order, Procurement etc.).

This role description is not prescriptive and the post-holder may be required to undertake other responsibilities reasonably required by the Resources Team in order to support and fulfil the purpose of the role.

You will have

  • Substantial experience in coordinating an organisation’s finances, preferably in an NGO environment;
  • Excellent budget tracking and analytical skills;
  • A keen eye for detail and a proven track record of monitoring and reporting on grants and/or public funding;
  • Knowledge of current EC grant management;
  • A robust understanding of accounting and of book-keeping in a Belgian organization;
  • Some understanding of the Belgian payroll and familiarity with relevant Belgian legislation;
  • Rigorous organisational skills, with an interest in developing and improving methodological and constructive ways of working;
  • Excellent communication skills with a good command of English and French (the two working languages of the office)
  • Integrity and ability to handle confidential and sensitive information;
  • A commitment to CONCORD’s accountability and to the effective use of our resources;
  • Computer literacy and be familiar with Word, Excel, PowerPoint and the G-suite tools. Knowledge of Winbooks or similar accounting software would also be an asset.

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© EuroJobsites 2019

EuroJobsites is a UK registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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