Personal Assistant Financial Services Public Affairs Consultancy, Brussels

Personal Assistant Financial Services Public Affairs Consultancy

FleishmanHillard

Brussels, Belgium

The Personal Assistant will provide personal assistance to the 3 Directors of the Financial Services Practice ensuring the smooth functioning of the management team. We are looking for a highly organised, proactive, solution-oriented and flexible team player who is enthusiastic, works well under pressure and has initiative. Experience of working as a PA for a busy and high demanding Directors is a pre-requisite.

Responsibilities include:

This busy and varied role will consist of providing first class assistance such as:

  • Process driven, able to identify and proactively follow-up all needs and requirements within the team;
  • Coordinate & manage the Directors’ diaries and activities: conference calls, events, meetings & conferences, travel, expenses, timesheet etc.;
  • Organise & supervise the intensive travel arrangements of the Directors;
  • Monitor work progress to ensure that the Director’s requests are successfully carried out;
  • Planning meetings and conference calls, booking internal and external meeting rooms and parking spaces, inviting participants, ensuring catering, preparing the required documents;
  • Ordering couriers/restaurant reservations in liaison with the office support team;
  • Formatting, printing and binding documents; essentially Word and PowerPoint presentations;
  • Answering telephones, filtering and following up incoming calls;
  • Support setup and logistics for office and client events including breakfast briefings, dinners & client launch events;
  • Provide cover at reception and/or support for other Team Assistants.

You Will Have

  • Prior experience working in a similar role;
  • Excellent planning and organisational skills and attention to detail, demonstrating an ability to handle multiple tasks simultaneously;
  • Flexibility to work as a team player who works well under pressure;
  • Autonomous, practical and reliable;
  • Excellent interpersonal and communication skills;
  • Fluent in French and English;
  • Proactive and deadline driven;
  • Demonstrable proficiency in MS Word, Excel, PowerPoint and Outlook;
  • Design skills are a plus.

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© EuroJobsites 2019

EuroJobsites is a UK registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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