ESTRO - European Society for Radiotherapy and Oncology
The European Society for Radiotherapy & Oncology (ESTRO) is currently looking for a PROJECT MANAGER to coordinate and organize scientific courses.
Founded in 1980, ESTRO, the European SocieTy for Radiotherapy & Oncology (ESTRO), is a non-profit and scientific organisation that fosters the role of Radiation Oncology in order to improve patients’ care in the multimodality treatment of cancer.
With over 7 000 members in and outside Europe, ESTRO supports all the Radiation Oncology professionals in their daily practice: Radiation Oncologists, Medical Physicists, Radiobiologists and RTTs (Radiation Therapists) and the wider oncology community.
ESTRO’s mission is to promote innovation, research, and dissemination of science through its congresses, special meetings, educational courses and publications.
You are responsible for the smooth, efficient and cost-effective organization of ESTRO courses. You ensure that international exchanges of knowledge and experience, in the field of radiotherapy and oncology, are properly promoted and contribute to the scientific credibility of ESTRO.
- Based on Management’s input on dates and place of the courses, you check the feasibility with local organizers, course Director faculty, calendar of other oncology events, local events, public holidays, …;
- You look for a venue together with local organizer and/or travel agent, taking into account financial aspects, specific requirements of the course, accessibility, facilities,…;
- You organize and supervise catering (coffee breaks, lunches,…);
- Arrange social activities (social dinner, teachers dinner,…);
- Lead and follow-up on promotional activities: flyers, booklet, posters, website,…;
- Coordinate the preparation of the course: organize meetings and conference calls with the faculty when necessary, invite teachers, update website accordingly,…;
- Prepare the course book: collect presentations, compile course book, making it available for participants after the course;
- Prepare homework for participants for online contouring when appropriate;
- Prepare presentation for faculty members including online voting when appropriate;
- Organize shipment of course material;
- Arrange flights and accommodation for teaching faculty members and make block bookings for participants if needed;
- Prepare and follow-up on budget for all courses;
- Look for local sponsors;
- Manage contacts with Course Director, teachers, participants, guest lecturers, answer questions and enquiries;
- Apply for course accreditation to ACOE (Accreditation Council of Oncology in Europe) and/or EFOMP (European Federation of Organisations for Medical Physics);
- Arrange for specific IT equipment if required;
- Prepare Course bags (evaluation form, participants list, badges, certificate of attendance, practical information,…);
- Arrange arrival and departure for teachers;
- Be the point of contact and reference along the duration of the course;
- After the course, submit cash report and cost overview to Finance;
- Collect and analyze evaluation forms and send results to teachers, liaison persons and ACOE, Education colleagues and Education Manager.
If you combine following criteria and qualities, then you are probably the person we are looking for:
- Be eager to work in an International environment;
- Have strong organization skills and a key sense of collaboration;
- Have excellent time management skills;
- Be able to function in a multi-tasks environment with colleagues of different nationalities;
- Be flexible and able to cope with pressure;
- Be diplomatic;
- Have service minded attitude toward the course faculties and participants;
- Have excellent English (written and verbal);
- Have a basic understanding of budget management;
- And, last but not least, have excellent communication skills.
To apply, please send your CV and cover letter in English (with reference “Education” in the subject line) by 20 October 2017 to email@example.com. Only shortlisted candidates will be contacted. Contacts will happen by 31 October.