Administrative Assistant & Reception
ERTICO - ITS Europe
ERTICO – ITS Europe (www.ertico.com) is a multi-sector, public/private association of more than 115 partners pursuing the development and deployment of Intelligent Transport Systems and Services (ITS). ITS is the integration of information and communications technology (ICT) with the transport infrastructure, vehicles and travellers in order to improve mobility of people and goods leading to smarter, safer, cleaner and more comfortable journeys.
We are currently seeking to recruit full-time (m/f) position based in Brussels ADMINISTRATIVE ASSISTANT & Reception, to enhance our Financial, HR and Administrative Department and join our international and dynamic team.
Your role as Administrative assistant & receptionist is to play an active role by collecting and delivering ad hoc information to and for the department.
As selected candidate, your responsibilities are to:
- Take over the reception tasks (phone, welcome visitors, incoming/outcoming mails);
- Collect, check, register and keep track of all order forms and travels, incoming & outcoming invoices;
- Assist in encoding invoices under the supervision of the accountant;
- Prepare payments in appropriate software;
- Check employee timesheets and absences on monthly basis;
- Organize internal/external meetings (booking meeting rooms, caterings, layout);
- Respond to correspondence, formatting and editing reports and letters;
- Contribute on day-to-day office & facilities orders (stationary,water,coffee, etc..);
- Filing and archiving.
As successful candidate, you have:
- Have at least 2 years experience in a similar position;
- Excellent knowledge of both English and French (written and oral);
- Good level in Dutch (written and oral);
- Very good knowledge of MS office and other tools; SAP is an asset;
- Good planning and organisational skills, ability to work with deadlines;
- Good relationship & communication skills;
- You are accurate - discreet and have affinity with figures;
- You are service minded - proactive - flexible;
- You are a team player and able to work autonomously;
- You are an enthusiastic and positive person.
ERTICO offers you a dynamic and diverse work environment with ample opportunities to learn and grow in a fast-moving field.