HR Officer

HR Officer

Ageas

Brussels, Belgium

Your function

The HR department at Ageas corporate center is responsible for managing the employee life cycle (i.e., recruiting, hiring, onboarding, training and developing employees) and administering payroll and employee benefits for the employees at Ageas corporate center (cc). To strengthen the team, they are looking for an HR Officer.

As HR Officer, you will report to the HR Manager and you collaborate closely with the other business units of Corporate Center.

Your key responsibilities include

• Payroll Processing: Efficiently manage monthly payroll processing, including exceptional payroll activities (Bonus, Flexible Income plan, Mobility budget, Warrant plan, Holiday pay, 13th month, etc.), ensuring accuracy and timeliness, in collaboration with our payroll provider;
• Employee Life Cycle: Coordinate the entire employee life cycle (including long-term absences like maternity leave or long term sick leave), overseeing the onboarding and offboarding process, ensuring accurate processing of mutations and promotions;
• Organization management: Coordinate control & access management, keep the organization’s org chart and reporting lines up-to-date in different HR and IT-systems;
• Support for Foreign Employees: Provide comprehensive support for foreign employees, including processing temporary ID numbers, offering relocation assistance, and aiding in work permit applications;
• Compliance: Stay abreast of Labour and Social legislation regulations, ensuring the organization's payroll processes and documents (contracts, policies, etc.) are compliant with relevant laws and regulations;
• Data Management: Maintain and update employee records meticulously in our HR systems to ensure accurate and up-to-date information;
• Benefits Administration: Administer employee benefits, such as health insurance, mobile devices, meal vouchers, and other benefits. Accurately calculate and process relevant deductions;
• Reporting: Generate detailed payroll reports for management, providing insights into payroll data, FTE, absences, gender metrics, and other relevant information;
• Communication: Act as a primary point of contact for employee inquiries related to payroll and employee benefits. Facilitate informative sessions, such as induction meetings for newcomers and reward communication on the intranet. Conduct info sessions on the Warrant plan and Flexible Income plan;
• Collaboration: Collaborate closely with the HR teams and Finance department to ensure seamless and accurate payroll processing, fostering a cohesive working environment;
• Project Management: Drive and coordinate the implementation of new Reward initiatives aligned with market trends. Depending on your interest, actively participate in other HR projects aimed at optimizing our HR processes and systems.

Your profile

• Bachelor's degree in Human Resources, Economics, Finance, or related field;
• Proven experience of 3-5 years as a Payroll officer or in a similar role;
• Strong understanding of payroll principles, labour regulations, and compliance requirements;
• Experience with Flexible Income plan is a plus;
• Proficiency in payroll software Eblox and MS Office, especially Excel;
• Excellent attention to detail and accuracy;
• Strong organizational and time management skills;
• Excellent interpersonal and communication abilities;
• Ability to handle sensitive and confidential information with discretion;
• You are fluent in English, Dutch and/or French.

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