Project Assistant

Project Assistant

European Patients' Forum

Brussels, Belgium

EPF currently holds a large projects portfolio financed by the Horizon Research Programme, the Innovative Medicines Initiative (IMI), Innovative Health Initiative (IHI) and EU4HEALTH projects. The Project Assistant will support the Projects Team on all administrative tasks. The role requires a versatile personality and flexibility to adjust to deadlines and ability to tackle competing priorities.

KEY RESPONSIBILITIES

Project Support:

• Setting up online internal and external project meetings (setting the date, logistics, invitation, follow-up after the meetings;
• Scheduling regular meetings and recording action points for the team;
• Assisting in coordinating EPF staff involved in projects, facilitating collaboration and task management.

Budget Assistance:

• Supporting in the management of project budgets, ensuring adherence to financial guidelines and efficient resource allocation;
• Supporting the team with administrative tasks related to member and patient engagement (MoUs, agreements, requests for payment, tracking engagements, etc.);
• Liaising with the Operations Team in monitoring EPF’s use of project resources and contributing to overall budget monitoring and financial management improvements.

Reporting and Communication:

• Assisting in the preparation and submission of technical and financial project reports as required by Project Coordinators;
• Acting as person of contact for the collection and reporting of credit card payments (prepare and scan receipts and invoices, filling out the workbook monthly) for the Projects Team;
• Liaising with the rest of the EPF team for any additional questions related to projects.

KNOWLEDGE, SKILLS AND EXPERIENCE

• Proven experience in office and information management (at least 1 year);
• Interest in working within an NGO environment;
• Fluent spoken and written English;
• Expertise with Microsoft Office Suite and digital communication tools;
• Excellent time management skills and ability to multitask and prioritise work;
• Knowledge of general and analytical accounting is a plus;
• Strong organisational and planning skills in a fast-paced environment;
• Attention to detail and can-do attitude.

PERSONAL QUALITIES AND ATTRIBUTES

• Commitment to the vision and the mission of the European Patients' Forum;
• Excellent interpersonal skills and ability to work as part of a team;
• Excellent communication, and problem-solving skills;
• Project management skills;
• Reliability and discretion;
• Positive and upbeat approach.

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